Virtual Office Manager - Islamabad Pakistan

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Company Description

Ziel Global Sdn Bhd is passionate about equipping professionals with the essential technical and non-technical skills. We are a fast paced, team-oriented business consultancy and training firm seeking a full time and/or part time Virtual Admin Assistant.

Job Description

Role:                               Virtual Office Manager

Opportunity Type:           Remote working

Vacancy Type:                Monthly rolling

Hours Per Week:            48 hours - 6 working days a week - Monday to Saturday

Working hours – (8hrs a day)

Required language(s):    English

Salary:                             PKR 7,500 to 8,500 per week depending on experience


Providing remote support to the senior management, included (but not restricted to):

• This position is responsible for managing routine office duties such as maintaining paperwork, digital filing, typing reports, answering phones, assisting clients etc. 

• Manage phone calls, emails, and other forms of correspondence.

• Manage a small remote team.

• Submit reports and prepare proposals and presentations as need

• Attending meetings as and when required.

• Compiling and presenting daily report.

• Organising and managing daily task.

• Manage sensitive information, or confidential legal documents

• Create and update databases and records.

• From time to time travel to Rawalpindi and Islamabad as and when required for Procurement, Viewing sites, Meeting clients etc.

• Ensure all given tasks are carried on in an appropriate, cost-effective way.

Qualifications

• At least a higher secondary and diploma, Advance/Higher/Graduate diploma in any field.

• Ability to work independently and as part of a team with a high degree of flexibility.

• Driven, confident and desire to learn from challenging environment.

• Good problem solving, time management, verbal and written communication skills. 

• You are highly motivated, results-oriented and have a can-do attitude. 

• You are trustworthy, responsible and always deliver high-quality results.

• Able to communicate with others by telephone and via email.

• Proficiency in both written and spoken English

• Fast typing skills.


Not Essential for the role but advantageous to have any of the following skills

• Knowledge of Graphic Design,

• WordPress Web Development

• Digital Marketing 

• Able to conduct Interviews

• A vehicle/Bike along with a valid driver’s license and insurance coverage. (Mileage is reimbursable).

Additional Information

What we offer:

• Remote working.

• Fully paid travel expenses

• Coaching and Mentoring to help support your future career and personal aspirations.


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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

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With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...